Invoice Requirements

To ensure timely review and payment, all vendor invoices must include the following information:

• Vendor Name & Contact Information – Include the company name, contact person, phone number, and email address.

• Property Address – Clearly state the full address where the work was completed.

• Work Order/Job Number – Include the assigned work order or job number for reference.

• Invoice Number & Invoice Date – Each invoice must have a unique invoice number and the date it was issued.

• Detailed Description of Completed Work – Clearly describe the work performed, including the specific repairs, services, or items completed.

• Labor & Material Costs – Show labor and material charges separately when applicable.

• Applicable Taxes – Clearly identify any applicable sales tax or other charges.

• Total Amount Due – Clearly state the final amount requested for payment.

• Before-and-After Photos – Provide clear photos showing the condition before work began and the completed work after the repair.

• Receipts/Invoices for Approved Materials – Provide receipts, supplier invoices, or other supporting documentation for materials when requested by property management.